Zoom Webinar Use for Stake Conference - Revision history

Brandg423 at 18:47, 22 June 2022

2022-06-22T18:47:04Z

← Older revision		Revision as of 18:47, 22 June 2022
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	>> [[Meetinghouse Technology]] >> [[Virtual Meetings]]		> [[Meetinghouse Technology]] > [[Virtual Meetings]]


	= How to host a Stake Conference using a Zoom Webinar =		= How to host a Stake Conference using a Zoom Webinar =

TimRiker at 19:55, 4 May 2022

2022-05-04T19:55:12Z

← Older revision		Revision as of 19:55, 4 May 2022
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	#Select the 3 dot menu for all remaining videos you want to spotlight and hit “Add Spotlight.”		#Select the 3 dot menu for all remaining videos you want to spotlight and hit “Add Spotlight.”
	[[Category:Meetinghouse Technology]]		[[Category:Meetinghouse Technology]]
	[[Category:Virtual ~~Meeting~~]]		[[Category:Virtual Meetings]]
	[[Category:Zoom]]		[[Category:Zoom]]

Michaelvanpeters at 16:54, 28 February 2022

2022-02-28T16:54:17Z

← Older revision		Revision as of 16:54, 28 February 2022
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	===Scheduling a stake conference Webinar===		===Scheduling a stake conference Webinar===

	# Hit Host a meeting, Webinars, and Schedule a Webinar on the main Zoom portal.[[File:Zoom Host.png\|755x755px]]		# Hit Host a meeting, Webinars, and Schedule a Webinar on the main Zoom portal.
	# Set panelist videos to be on. This can’t be changed while the meeting is running.[[File:Zoom Video.png\|755x755px]]		#* [[File:Zoom Host.png\|755x755px]]
	#Add the email addresses of the panelists (this can be done later) and hit the blue Schedule button.[[File:Webinar Options.png\|755x755px]]		# Set panelist videos to be on. This can’t be changed while the meeting is running.
			#* [[File:Zoom Video.png\|755x755px]]
			#Add the email addresses of the panelists (this can be done later) and hit the blue Schedule button.
			#*[[File:Webinar Options.png\|755x755px]]
	#If you are going to use a Custom Live Streaming Service for overflow you can set it up now – it will be at the bottom of your screen after hitting schedule. If you are using Facebook or YouTube, you will set this up after your event starts (instructions at the bottom of this document.)[[File:Zoom More options.png\|755x755px]]		#If you are going to use a Custom Live Streaming Service for overflow you can set it up now – it will be at the bottom of your screen after hitting schedule. If you are using Facebook or YouTube, you will set this up after your event starts (instructions at the bottom of this document.)[[File:Zoom More options.png\|755x755px]]

Michaelvanpeters at 18:34, 23 February 2022

2022-02-23T18:34:23Z

← Older revision		Revision as of 18:34, 23 February 2022
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	= How to host a Stake Conference using a Zoom Webinar =		= How to host a Stake Conference using a Zoom Webinar =
			Stake conferences, multi-stake devotionals and other large non-interactive meetings can be held effectively using Zoom’s webinar feature. This article discusses how to setup and conduct a Stake Conference (or other large W

	=== Terms ===		=== Terms ===
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	#Set up one device in your stake center which will be connected to the overhead projector. This device needs to be able to join a Zoom Webinar, but it will join as an attendee and not as a panelist. It will always show what the remote viewers will see. This is how the people in the stake center will see a remote speaker, any pre-recorded music video, and any slides that might be shown. For my event, we use an iPad connected to the projector via HDMI and plugged into power to keep it from dying mid-event.		#Set up one device in your stake center which will be connected to the overhead projector. This device needs to be able to join a Zoom Webinar, but it will join as an attendee and not as a panelist. It will always show what the remote viewers will see. This is how the people in the stake center will see a remote speaker, any pre-recorded music video, and any slides that might be shown. For my event, we use an iPad connected to the projector via HDMI and plugged into power to keep it from dying mid-event.
	#*Here is a picture of an iPad driving the overhead in my building.[[File:Ipad connect to projector.png\|504x504px]]		#*Here is a picture of an iPad driving the overhead in my building.[[File:Ipad connect to projector.png\|504x504px]]
	#Set up a device in your stake center which will be your main camera. This can be a phone mounted 5-6 feet in front of the podium with its rear-facing camera pointed at the podium and positioned at about eye level for the average speaker. It can also be a PC with a webcam or a PC with a mounted PTZ camera connected to it via a video converter. This device should join the Webinar as a panelist. The meeting host can promote this device to be a panelist after it joins, if needed (the device will display a prompt screen which will need to be ~~acknowledge~~ prior to becoming a panelist.) This device will not need much interaction, if any, during the meeting, but you should probably have an assistant STS sitting where they can see the device’s screen and deal with any unexpected prompts that might show up.		#Set up a device in your stake center which will be your main camera. This can be a phone mounted 5-6 feet in front of the podium with its rear-facing camera pointed at the podium and positioned at about eye level for the average speaker. It can also be a PC with a webcam or a PC with a mounted PTZ camera connected to it via a video converter. This device should join the Webinar as a panelist. The meeting host can promote this device to be a panelist after it joins, if needed (the device will display a prompt screen which will need to be acknowledged prior to becoming a panelist.) This device will not need much interaction, if any, during the meeting, but you should probably have an assistant STS sitting where they can see the device’s screen and deal with any unexpected prompts that might show up.
	#* The picture below shows my center camera which captures the speaker at the podium during talks. It is positioned behind the first row of seats. I’ve also included a picture of the phone holder we attach to the boom mic stands that were already in our building. This seems to take up less visual space than a tripod and can easily fit between rows.[[File:Hardware Setup options.png\|755x755px]]		#* The picture below shows my center camera which captures the speaker at the podium during talks. It is positioned behind the first row of seats. I’ve also included a picture of the phone holder we attach to the boom mic stands that were already in our building. This seems to take up less visual space than a tripod and can easily fit between rows.[[File:Hardware Setup options.png\|755x755px]]
	#Set up one device that has its output connected to the building audio input and its mic connected to the building’s audio output. This can be device mentioned in the previous step or a device dedicated to the purpose. An easy option is to wirelessly connect via Bluetooth audio device, if you are using one normally for sacrament meeting broadcasts. The only difference from your sacrament meeting broadcasts is that the Bluetooth audio device “line out” needs to be connected to your building’s audio input.		#Set up one device that has its output connected to the building audio input and its mic connected to the building’s audio output. This can be device mentioned in the previous step or a device dedicated to the purpose. An easy option is to wirelessly connect via Bluetooth audio device, if you are using one normally for sacrament meeting broadcasts. The only difference from your sacrament meeting broadcasts is that the Bluetooth audio device “line out” needs to be connected to your building’s audio input.
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	Start your webinar as the host (I haven’t found a way to do this ahead of time – luckily it is easy).		Start your webinar as the host (I haven’t found a way to do this ahead of time – luckily it is easy).

	Hit the “More” three dots at the bottom of your zoom window:		* Hit the “More” three dots at the bottom of your zoom window:

	[[File:Zoom video options as host.png\|755x755px]]		[[File:Zoom video options as host.png\|755x755px]]

	Select “Live on YouTube”		* Select “Live on YouTube”
			* A browser window will pop up and you may have to authenticate to YouTube with the account you want to Livestream with (unless you had previously logged in). Upon logging in you will be presented a screen similar to this:
			* Hit “Go Live!”.
	A browser window will pop up and you may have to authenticate to YouTube with the account you want to Livestream with (unless you had previously logged in). Upon logging in you will be presented a screen similar to this:


	Hit “Go Live!”.

Michaelvanpeters at 16:31, 23 February 2022

2022-02-23T16:31:28Z

← Older revision		Revision as of 16:31, 23 February 2022
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	>> [[Meetinghouse Technology]] >> [[Virtual ~~Meeting How-To]] >> [[Zoom How-To~~]]		>> [[Meetinghouse Technology]] >> [[Virtual Meetings]]

	= How to host a Stake Conference using a Zoom Webinar =		= How to host a Stake Conference using a Zoom Webinar =

TimRiker at 20:37, 22 February 2022

2022-02-22T20:37:43Z

← Older revision		Revision as of 20:37, 22 February 2022
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	[[Category:Meetinghouse Technology]]		[[Category:Meetinghouse Technology]]
	[[Category:Virtual Meeting]]		[[Category:Virtual Meeting]]
			[[Category:Zoom]]

Michaelvanpeters: /* Supporting more than 500 attendees */

2022-02-14T21:03:05Z

Supporting more than 500 attendees

← Older revision		Revision as of 21:03, 14 February 2022
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	===Scheduling a stake conference Webinar===		===Scheduling a stake conference Webinar===

	# Hit Host a meeting, Webinars, and Schedule a Webinar on the main Zoom portal.		# Hit Host a meeting, Webinars, and Schedule a Webinar on the main Zoom portal.[[File:Zoom Host.png\|755x755px]]
	#* [[File:~~Zoom_Host~~.png~~\|alt=~~\|755x755px]]		# Set panelist videos to be on. This can’t be changed while the meeting is running.[[File:Zoom Video.png\|755x755px]]
	# Set panelist videos to be on. This can’t be changed while the meeting is running.		#Add the email addresses of the panelists (this can be done later) and hit the blue Schedule button.[[File:Webinar Options.png\|755x755px]]
	#* [[File:Zoom Video.png\|755x755px]]		#If you are going to use a Custom Live Streaming Service for overflow you can set it up now – it will be at the bottom of your screen after hitting schedule. If you are using Facebook or YouTube, you will set this up after your event starts (instructions at the bottom of this document.)[[File:Zoom More options.png\|755x755px]]
	#Add the email addresses of the panelists (this can be done later) and hit the blue Schedule button.
	#*[[File:Webinar Options.png\|755x755px]]
	#If you are going to use a Custom Live Streaming Service for overflow you can set it up now – it will be at the bottom of your screen after hitting schedule. If you are using Facebook or YouTube, you will set this up after your event starts (instructions at the bottom of this document.)
	#*[[File:Zoom More options.png\|755x755px]]

	=== Setting up devices to be used as content sources (cameras, PowerPoint, overlays, etc.)===		=== Setting up devices to be used as content sources (cameras, PowerPoint, overlays, etc.)===
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	[[File:Zoom video options as host.png\|755x755px]]		[[File:Zoom video options as host.png\|755x755px]]
	~~Select “Live on YouTube (or Facebook)”~~

			Select “Live on YouTube”

	A browser window will pop up and you may have to authenticate to YouTube ~~or Facebook~~ with the account you want to Livestream with (unless you had previously logged in). Upon logging in you will be presented a screen similar to this:
			A browser window will pop up and you may have to authenticate to YouTube with the account you want to Livestream with (unless you had previously logged in). Upon logging in you will be presented a screen similar to this:


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	Now, every attendee beyond the 500<sup>th</sup> will automatically be sent to this Livestream when they attempt to join the Webinar. If your stake uses a YouTube channel to post other content and you use that channel’s account when logging in, members of your stake can go to that channel directly instead of going to your Zoom webinar page first. This is also a good option for viewing the meeting on a smart TV or other device that doesn’t have the zoom app but easily streams YouTube ~~or Facebook~~.		Now, every attendee beyond the 500<sup>th</sup> will automatically be sent to this Livestream when they attempt to join the Webinar. If your stake uses a YouTube channel to post other content and you use that channel’s account when logging in, members of your stake can go to that channel directly instead of going to your Zoom webinar page first. This is also a good option for viewing the meeting on a smart TV or other device that doesn’t have the zoom app but easily streams YouTube.






			[https://support.zoom.us/hc/en-us/articles/360028478292-Live-streaming-meetings-webinars-on-YouTube Click here for more information about Live streaming from Zoom on YouTube.]
	=Inviting Panelists=		=Inviting Panelists=
	It is pretty easy to promote an attendee to a panelist during a meeting, but if you know ahead of time who the panelist is and their email, you can make their joining process easier and the host doesn’t have to watch for them to join. You do this by editing the webinar and going to the bottom of the form – in the invitations section hit Edit on the far right.		It is pretty easy to promote an attendee to a panelist during a meeting, but if you know ahead of time who the panelist is and their email, you can make their joining process easier and the host doesn’t have to watch for them to join. You do this by editing the webinar and going to the bottom of the form – in the invitations section hit Edit on the far right.Then just enter their name and email. They will be sent a link only for them, which will make their joining the webinar a one-click experience and they will come in as a panelist with no interaction from the host.


	Then just enter their name and email. They will be sent a link only for them, which will make their joining the webinar a one-click experience and they will come in as a panelist with no interaction from the host.




	=Managing the spotlight =		=Managing the spotlight =
	The spotlight can be used to shift which video is showing for the attendees. It is usually best to keep on video on the screen at a time. The first time you spotlight a video the option, under the three-dot menu, is “spotlight for everyone”. After that, to change who has the spotlight, hit the three-dot menu in the upper right of the video you want to spotlight and then select “replace spotlight.” Both menus are shown below.		The spotlight can be used to shift which video is showing for the attendees. It is usually best to keep on video on the screen at a time. The first time you spotlight a video the option, under the three-dot menu, is “spotlight for everyone”. After that, to change who has the spotlight, hit the three-dot menu in the upper right of the video you want to spotlight and then select “replace spotlight.” Both menus are shown below.

Michaelvanpeters: /* Scheduling a stake conference Webinar */

2022-02-14T19:29:50Z

Scheduling a stake conference Webinar

← Older revision		Revision as of 19:29, 14 February 2022
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	===Scheduling a stake conference Webinar===		===Scheduling a stake conference Webinar===

	# Hit Host a meeting, Webinars, and Schedule a Webinar on the main Zoom portal.[[File:~~Zoom Host~~.png\|755x755px]]		# Hit Host a meeting, Webinars, and Schedule a Webinar on the main Zoom portal.
	# Set panelist videos to be on. This can’t be changed while the meeting is running.[[File:Zoom Video.png\|755x755px]]		#* [[File:Zoom_Host.png\|alt=\|755x755px]]
	#Add the email addresses of the panelists (this can be done later) and hit the blue Schedule button.[[File:Webinar Options.png\|755x755px]]		# Set panelist videos to be on. This can’t be changed while the meeting is running.
	#If you are going to use a Custom Live Streaming Service for overflow you can set it up now – it will be at the bottom of your screen after hitting schedule. If you are using Facebook or YouTube, you will set this up after your event starts (instructions at the bottom of this document.)[[File:Zoom More options.png\|755x755px]]		#* [[File:Zoom Video.png\|755x755px]]
			#Add the email addresses of the panelists (this can be done later) and hit the blue Schedule button.
			#*[[File:Webinar Options.png\|755x755px]]
			#If you are going to use a Custom Live Streaming Service for overflow you can set it up now – it will be at the bottom of your screen after hitting schedule. If you are using Facebook or YouTube, you will set this up after your event starts (instructions at the bottom of this document.)
			#*[[File:Zoom More options.png\|755x755px]]

	=== Setting up devices to be used as content sources (cameras, PowerPoint, overlays, etc.)===		=== Setting up devices to be used as content sources (cameras, PowerPoint, overlays, etc.)===

Michaelvanpeters at 18:16, 11 February 2022

2022-02-11T18:16:29Z

← Older revision		Revision as of 18:16, 11 February 2022
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	#Then, select the three dot menu of the first video you want to spotlight and hit “spotlight for everyone”		#Then, select the three dot menu of the first video you want to spotlight and hit “spotlight for everyone”
	#Select the 3 dot menu for all remaining videos you want to spotlight and hit “Add Spotlight.”		#Select the 3 dot menu for all remaining videos you want to spotlight and hit “Add Spotlight.”
			[[Category:Meetinghouse Technology]]
			[[Category:Virtual Meeting]]

Michaelvanpeters at 19:58, 9 February 2022

2022-02-09T19:58:44Z

← Older revision		Revision as of 19:58, 9 February 2022
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	>> [[Meetinghouse Technology]] ~~>> [[Virtual Meetings]]~~ >> [[Virtual Meeting How-To]] >> [[Zoom How-To]]		>> [[Meetinghouse Technology]] >> [[Virtual Meeting How-To]] >> [[Zoom How-To]]

	= How to host a Stake Conference using a Zoom Webinar =		= How to host a Stake Conference using a Zoom Webinar =