Save Local Unit Documents in Church Network Manager

Save Local Unit Documents in Church Network Manager

Technology specialists, clerks and bishopric members can upload Local Unit Documents to the Documents feature in Church Network Manager. This feature provides a secure, centralized location for storing information that supports the ongoing operation and maintenance of meetinghouse technology. Local Unit Documents remain associated with the property, allowing future technology specialists to access and maintain the documentation as responsibilities change over time.

Why Use Local Unit Documents?

As a technology specialist, you are responsible for supporting and maintaining a variety of meetinghouse technology. Whenever possible, issues can be resolved more efficiently if the information you need is available remotely rather than requiring a visit to the meetinghouse.

The Documents feature in Church Network Manager allows you to store Local Unit Documents in one secure, centralized location. You can upload the information that is most valuable for supporting your assigned buildings, making it easier for both current and future technology specialists to locate important records.

Examples of useful documents include:

• Network diagrams and rack layouts
• Technology inventories
• Internet service provider information
• Equipment manuals and vendor documentation
• Photographs of equipment installations
• Photos showing serial numbers, model numbers, and part numbers for computers, networking equipment, printers, cameras, displays, and other technology devices

Having this information available remotely can simplify many support tasks. For example, you can reference a device's serial number while working with a vendor's support website, verify model or part numbers before ordering replacement equipment, or provide accurate information when coordinating repairs with the Facilities Manager—all without traveling to the meetinghouse.

Keeping this documentation current also preserves valuable local knowledge, making it easier for future technology specialists to understand the meetinghouse technology environment and continue providing effective support.

For a visual walkthrough of this process, see Save Local Unit Documents in Church Network Manager.

---

Upload a Local Unit Document

Step 1: Open Church Network Manager

1. Sign in to Church Network Manager.

Step 2: Select the Property

1. Select the Property that the document will reference.

Step 3: In the Documents Section

1. Select Manage Documents.

Step 4: Open the Menu

1. Select the Menu.

Step 5: Add Document

1. Select Add Document.

Step 6: Select the File

1. Browse to the document on your computer.
2. Select the file.
3. Select Open.

Step 7: Enter a Short Name

1. Enter a short, descriptive name for the document.

Step 8: Complete the Document Information

1. (Optional) Enter a Description that explains the document's purpose.
2. If applicable, select the appropriate document category.

Step 9: Add a Custom Tag (Optional)

1. Enter a Custom Tag for the document.
2. Select Add Tag.

Step 10: Save Document

1. When complete, select Save.

Step 11: Verify the Upload

1. Verify that the document appears in the Documents list.

---

Recommended Documents

Consider storing Local Unit Documents such as:

• Network diagrams and rack layouts
• Technology inventories
• Internet service provider information
• Cabling documentation
• Equipment manuals and vendor documentation
• Equipment installation photographs
• Photos showing serial numbers, model numbers, and part numbers for computers, networking equipment, printers, cameras, displays, and other technology devices
• Wireless access point locations
• Audio/video system documentation
• Maintenance notes and equipment replacement history

---

Protect Personal Information

Only upload documents that support the operation and maintenance of meetinghouse technology.

Do not upload documents that contain personal or confidential information, including:

• Member names
• Phone or mobile numbers
• Email addresses
• Messaging account information (such as WhatsApp or Signal)
• Home addresses
• Membership record numbers
• Financial information
• Passwords, passphrases, or security codes
• Personal login credentials
• Any other personally identifiable information (PII)

If a document contains both technology information and personal information, remove or redact the personal information before uploading the document.

When documenting equipment, include information such as model numbers, serial numbers, part numbers, network diagrams, equipment locations, and installation photographs—but avoid including information that identifies individual members or leaders.

---

Best Practices

• Use clear, descriptive document titles.
• Include dates on diagrams and inventories so others know when they were last updated.
• Update documentation whenever equipment is installed, replaced, relocated, or removed.
• Replace outdated documents with current versions whenever possible.
• Capture photographs that clearly show equipment placement, cable connections, serial numbers, model numbers, and part numbers.
• Store Local Unit Documents in the Documents feature of Church Network Manager instead of on personal computers or removable media whenever possible.
• Follow the guidance in Protect Personal Information before uploading any document.

Frequently Asked Questions

Who can view Local Unit Documents?

Only authorized users with access to the property in Church Network Manager can view uploaded documents.

What kinds of documents should I upload?

Upload Local Unit Documents that help install, maintain, troubleshoot, or replace meetinghouse technology equipment.

Should I upload documents containing member information?

No. Do not upload documents containing confidential member information, financial information, passwords, or other sensitive personal data.

Can I replace outdated documents?

Yes. Keep documentation current by replacing outdated versions whenever equipment or configurations change.

Why should I use Local Unit Documents instead of storing files locally?

The Documents feature provides a centralized repository that remains with the property rather than an individual technology specialist. Authorized users can securely access Local Unit Documents from any location, making it easier to troubleshoot issues, identify equipment, coordinate repairs, and preserve important knowledge as technology specialists change callings.